MT Cosmetics Co., Ltd. (hereinafter referred to as "the Company") operates under the philosophy of "everything for people's beauty". As a cosmetics company we are constantly aiming for the sustainability of people's beauty and happiness whilst pursuing cutting-edge beauty. In our business and social activities, we recognise the importance as well as consider it our social responsibility to protect the personal information of our customers, business partners, employees, and others.

Regarding the handling of personal information, we will determine the purpose of use within the scope necessary for conducting business, and will acquire, use, and provide personal information appropriately. In addition, we will take and comply with the necessary measures to ensure that the handling of personal information does not exceed the scope of the determined purpose of use.

Date of Establishment: August 1, 2019
Date of Last Revision: November 1, 2024 MT Cosmetics Co., Ltd.
Co‒CEO Masatoshi Nakanishi
Co‒CEO Rie Itabashi

• 1. Purpose of Use

  We will use personal information for the following purposes:
  1) Information about individual customers
  ・Customer management
  ・Sending samples, products, direct mail, etc.
  ·merchandise
  ・Creating statistical information such as age, gender, and product purchase history for the purpose of improving services, developing new products and services, and conducting marketing activities
  ・Responding to opinions and requests
  2) Information on applicants for SNS campaigns and surveys
  ・Implementing campaigns and questionnaire surveys
  ・Information on our products, services, campaigns, events, beauty information, etc.
  ・Surveys for product development and marketing activities
  3) Information about business partners
  ・Collecting necessary information for business and contracts, greetings, contact, and guidance
  ・Fulfillment of obligations and exercise of rights related to transactions
  4) Information about the person making the inquiry
  ・Responding to inquiries
  5) Information regarding our officers and employees
  ・Employee labor, employment management and other procedures required for business operations
  ・Contacting and providing information to retiring employees, and sending materials
  6) Information about individuals who wish to join our company
  ・Recruitment selection and administrative procedures
  7) Applicant information from recruitment media companies
  ・Recruitment selection and administrative procedures
  8) Shareholders’ Information
  ・Management of shareholders as stipulated in the Companies Act and other laws

• 2. Joint Use (of personal information)

  We will not share personal information that we have acquired. If we do share personal information, we will comply with the procedures permitted by law and will make the following information public.

  • Intention to jointly use
  • Items of personal information to be jointly used
  • Scope of joint users
  • Purpose of use of joint users
  • The name and address of the person responsible for managing the personal information to be jointly used, and in the case of a corporation, the name of its representative

• 3. Provision of personal information to third parties in foreign countries

  We will not provide the personal information we collect to third parties in foreign countries.

• 4. Disclosure matters regarding personal data held or records of provision to third parties

  a) Name and address of the organization and name of the representative
  MT Cosmetics Co., Ltd.
  1-5-10 Iidabashi, Chiyoda-ku, Tokyo Kyohan Kudan Building 3F
  Representative Director Masatoshi Nakanishi
  Representative Director Rie Itabashi
  
  b) Title, affiliation and contact details of the personal information protection manager
  Chairperson of the Personal Information Management Committee
  Contact: Phone number: 0120-52-8877 (Weekdays 9:00-18:00)
  
  c) Purpose of use of all retained personal data
  1) Information about store members
  ・Management of registration information, purchase history, and counseling content
  ・Sending samples, products, direct mail, etc.
  ·merchandise
  ・Creating statistical information such as age, gender, and product purchase history for the purpose of improving services, developing new products and services, and conducting marketing activities
  ・Responding to opinions and requests
  2) Information on applicants for campaigns and surveys hosted by our company, and participants in events
  ・Implementation of campaigns, questionnaire surveys, and events
  ・Sending and providing prizes and rewards for campaigns, etc.
  ・Information on our products, services, campaigns, events, beauty information, etc.
  ・Surveys for product development and marketing activities
  3) Information about business partners
  ・Collecting necessary information for business and contracts, greetings, contact, and guidance
  ・Fulfillment of obligations and exercise of rights related to transactions
  4) Information about the person making the inquiry
  ・Responding to inquiries
  5) Information regarding our officers and employees
  ・Employee labor, employment management and other procedures required for business operations
  ・Contacting and providing information to retiring employees, and sending materials
  6) Information about individuals who wish to join our company
  - Recruitment selection and administrative procedures (excluding personal information provided by recruitment media)
  7) Shareholders’ Information
  ・Management of shareholders as stipulated in the Companies Act and other laws
  
  d) Contact point for complaints regarding the handling of retained personal data
  <Customer Service Center/Personal Information Management>
  Phone: 0120-52-8877 (Weekdays 9:00-18:00)
  
  e) Name of the authorized personal information protection organization and contact point for complaint resolution
  ・Our company is not a target business of a certified personal information protection organization.
  
  f) Disclosure procedures
  Regarding personal data held by us, we will respond promptly when we receive a request from the person (or their agent) for "notification of the purpose of use, disclosure, correction, addition or deletion of content, suspension of use, erasure, suspension of provision to third parties, and disclosure of records of provision to third parties."
  ・For details on the procedure, please contact the inquiry desk listed in 3 below.
  
  g) Measures taken for safety management
  In order to handle personal information more strictly, our company has established personal information protection regulations and operates a personal information protection management system after understanding the external environment, based on a personal information protection policy that complies with JIS Q 15001. In addition, when actually handling personal information, we take safety control measures from four perspectives: organizational, human, physical, and technical.
  For details about safety control measures, please contact the contact point listed in 5. below.

• 5. Contact Information

  For general inquiries regarding our company's handling of personal information, please contact our Customer Service Center/Personal Information Management Division.
  <Customer Service Center/Personal Information Management>
  Phone: 0120-52-8877 (Weekdays 9:00-18:00)